We are pleased to announce that students now will receive a 20-minute and a 5-minute text reminder for their Appointment Pass(es) if you have chosen to allow your students to receive text messages with Appointment Pass.
To Activate Text Messaging
- As an Admin, go to the Control Panel ➔ Module List and make sure the SMS Notification is checked.
2.Please have your students update their profile information with their mobile phone number
1. Awaiting Approval for Appointment Passes
a. Now as an Admin under the Control Panel ➔ Pass Setting ➔ Pass Times, the Appointment Pass Awaiting Approval time can be customized for your school.
b. The default is set to match your school’s current Awaiting Approval time.
The Appointment Pass will still be sent to the teacher dashboard 5 minutes prior to the student’s appointment time, and then the NEW Awaiting Approval for Appointment Passes time will be added to the student’s appointment time,
giving teachers a longer time to approve the pass.
i.e. If the student’s appointment is for 1:00 PM and you have an Awaiting Approval for Appointment Passes time of 17 minutes, then the pass will move to teacher’s dashboard at 12:55 for teacher’s approval and will time out at 1:17 PM, if it is not approved by the 17-minute Awaiting, Approved for Appointment Passes Time which your school has set. If the pass times out, the Appointment Pass will change to blue and become a Missed Appointment.
2. Creating Appointment Passes Directly from Appointment Pass Dashboard
With the removal of the create button from the Appointment Pass Screen, it now requires fewer steps for a teacher to create an appointment pass for a student.
a. Click on Appointment Pass on the Left Navigation Menu Bar
b. Fill out information for your Appointment Pass
c. Click Submit to save the Appointment Pass
3. New Color Legend for Appointment Pass
Pink – Future Appointments Yellow – Today’s Appointments
White – Waiting for Student/Teacher to Activate Green – Activated
Olive Green – Already Active Pass (can’t send new pass) Gray – Ended Pass
Blue – Missed Red – Cancelled
4. Teachers will receive morning agenda emails for their Appointment Passes as well as students